16 May Department Restocking

All sounds simple, obvious and logical… but so many hospitals do not have this digital process and visibility outlined below!

Once a hospital order has been delivered to the department, the online tracking system will reflect the order has been signed for. The materials management team are now in a position to scan the GS1 QR code on the department store room door. The system will recognise if there are any ‘pending’ restock tasks for that particular department by checking the ‘hospital department schedule’ and whether any delivery has also been completed.

The materials operative will commence the restock process by scanning each and every carton delivered via their PDA device. The PDA will identify any product that has 6 months or less expiry (or as defined by the Trust) and bring this to the attention of the materials operative. Where any product shows an expiry date of 7 or less calendar days, the system will advise to remove the product from the store room and to inform their line manager.