Each product is checked against the purchase order delivery paperwork issued by the supplier and subsequently receipted. The consignment should reflect the line detail associated with the original purchase order created by Eleanor in the HOSLO system and issued by the hospital Trust to the supplier.

Any discrepancies between the original order created on the HOSLO system and the receipted purchase order at the warehouse auto transmits to Eleanor’s HOLSO system and, where required, interfaces to the Trust purchasing systems. The HOSLO system immediately identifies where incorrect products and quantities do not match. This information is shown in the example ‘below’ where a product line has shown red ‘short delivered’ and ‘green’ indicating an accurate match. Eleanor shares this information with the Trust and, in turn, communicates with the supplier to follow up on any discrepancies and backorders. This approach enables the Trust to make payments in line with what has been received and effectively manage credits where due. The new materials service will require a direct system interface between Eleanor and the Trust to pull and push order and receipt information from one system to another.

HOSLO Open Purchase Order – Warehouse to HOSLO FTP auto receipt matching